We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your relationship with us. This notice applies to you if you have registered to become or are a member, a player in a competition, participant in coaching or requesting a service from us. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information.
References to " the company, we, our or us "in this privacy notice are to the
LANCASHIRE UNION OF GOLF CLUBS LIMITED
County Office, Hurlston Hall Golf Club, Hurlston Lane, Scarisbrick, Ormskirk, L40 8HB
Tel: 01772 731330
email: secretary@lancashiregolf.org
References to " you, the member, the customer or the player" refers to anyone who requests a service from us, enters a competition administered by us, takes part in coaching or player development or becomes a customer of the company for any reason.
We have appointed a Data Controller to oversee our compliance with data protection laws who has overall responsibility for data protection compliance in our organisation. Contact details are set out in the "Contacting us" section at the end of this privacy notice.
Depending on the type of service or membership you register for with us, you may initially provide us with or we may obtain personal information about you, such as information regarding your:
We may also collect, store and use the following "special categories" of more sensitive personal information regarding you:
We may not collect all of the above types of special category personal information about you. In relation to the special category personal data that we do process we do so on the basis that
In the table below' we refer to these as the "special category reasons for processing of your personal data".
We typically collect personal information about our members when you apply to become a member, enter a competition or request a service from us or you register an account with us at www.lancashiregolf.org or when you purchase any services or products we offer, when you make a query and/or complaint or when you correspond with us by phone, e-mail or in some other way.
We also may collect personal information about you from any third party references you provide as part of the your service request.
If you are providing us with details of referees, next of kin, beneficiaries, family members and emergency contacts they have a right to know and to be aware of how what personal information we hold about them, how we collect it and how we use and may share that information. Please share this privacy notice with those of them whom you feel are sufficiently mature to understand it. They also have the same rights as set out in the " Your rights in relation to personal information" section below.
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
Purpose |
Personal information used |
Lawful basis |
To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you |
All contact and membership details, transaction and payment information, records of your interactions with us, and marketing preferences.
|
This is necessary to enable us to properly manage and administer your membership contract with us.
|
To arrange and manage any contracts for the provision of any services or products |
Contact details, transaction and payment information.
Records of your interactions with us. |
This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
To send you information which is included within your customer benefits, including details about advanced information on competitions and events, partner offers and any updates golf related matters.
|
Contact and player details. |
This is necessary to enable us to properly manage and administer your service contract with us.
|
To send you other marketing information we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners |
Contact details and marketing preferences. |
Where you have given us your explicit consent to do so. |
To answer your queries or complaints |
Contact details and records of your interactions with us |
We have a legitimate interest to provide complaint handling services to you.
|
Retention of records |
All the personal information we collect. |
We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage our services to you and in some cases we may have legal or regulatory obligations to retain records. We process special category personal data on the basis of the "special category reasons for processing of your personal data" referred to in section 2 above. For criminal records history we process it on the basis of legal obligations or based on your explicit consent. |
The security of our IT systems |
Your usage of our IT systems and online portals.
|
We have a legitimate interest to ensure that our IT systems are secure. |
To conduct data analytics studies to better understand event attendance and trends within the sport |
Records of your attendance at any events or competitions hosted by us. |
We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
For the purposes of promoting the sport, our events and other opportunities. |
Images in video and/or photographic form. |
We have a legitimate interest in doing so to promote participation in the sport. |
To comply with health and safety requirements |
Records of attendance and other information obtained through electronic means, medical information about your health |
We have a legal obligation and a legitimate interest to provide you and other customers of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the "special category reasons for processing of your personal data" referred to in section 2 above |
To administer your attendance at any courses or programmes you sign up to |
All contact and personal details, transaction and payment data. Details of any county membership and performance data.
|
This is necessary to enable us to register you on to and properly manage and administer your attendance or participation in a programme. |
To arrange for any trip or transportation to and from an event |
Identification documents details of next of kin, family members and emergency contacts, transaction and payment information, health and medical information. |
This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the "special category reasons for processing of your personal data" referred to in section 2 above. |
To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. |
Health and medical information |
We process special category personal data on the basis of the "special category reasons for processing of your personal data" referred to in section 2 above. |
To gather evidence for possible grievance or disciplinary hearings |
All the personal information we collect |
We have a legitimate interest in doing so to provide a safe and fair environment for all customers and participants in events and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the "special category reasons for processing of your personal data" referred to in section 2 above. For criminal records history we process it on the basis of legal obligations or based on your explicit consent. |
For the purposes of equal opportunities monitoring |
Name, title, date of birth gender, information about your race or ethnicity and health and medical information
|
We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the "special category reasons for processing of your personal data" referred to in section 2 above |
To comply with legal obligations, for example, regarding people working with children or vulnerable adults to comply with our safeguarding requirements |
Information about your criminal convictions and offences
|
For criminal records history we process it on the basis of legal obligations or based on your explicit consent. |
Cookies |
Information that you have personally supplied during use of our website. |
Certain parts of our website use "cookies" to keep track of your visit and to help you navigate between sections. A cookie is a small data file that certain websites store on your computer's hard-drive when you visit such websites. Cookies can contain information such as your user ID and the pages you have visited. The only personal information a cookie contains is information that you have personally supplied. We use cookies on our website to enable us to deliver content that is specific to your interests and gives us an idea of which parts of the Site you are visiting and to recognise you when you return to the Site. Reading cookies does not give us access to other information on your computer's hard-drive and our Site will not read cookies created by other websites that you have visited. You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. If, however, you select this setting you may be unable to access certain parts of the Site. Unless you have adjusted your browser settings so that it will refuse cookies, our system will issue cookies when you access the Site. |
For some of your personal information you will have a legal, contractual or other requirement or obligation for you to provide us with your personal information. If you do not provide us with the requested personal information we may not be able to admit you as a member or we may not be able to properly perform our contract with you or comply with legal obligations. For other personal information you may not be under an obligation to provide it to us, but if you do not provide it then we may not be able to properly perform our contract with you.
Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the "Contacting us" section below.
Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on a basis other than your consent. Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain benefits or services to you.
Email, post and SMS marketing: from time to time, we may contact you by email, post or SMS with information about golf related services we believe you may be interested in.
We will only send marketing messages to you in accordance with the marketing preferences you set. You can then let us know at any time that you do not wish to receive marketing messages by emailing us at secretary@lancashiregolf.org You can also unsubscribe from our marketing by clicking on the unsubscribe link in the marketing messages we send to you.
We share personal information with the following parties:
The personal information we collect may be transferred to and stored in countries outside of the UK and the European Union. Some of these jurisdictions require different levels of protection in respect of personal information and, in certain instances, the laws in those countries may be less protective than the jurisdiction you are typically resident in. We will take all reasonable steps to ensure that your personal information is only used in accordance with this privacy notice and applicable data protection laws and is respected and kept secure and where a third part processes your data on our behalf we will put in place appropriate safeguards as required under data protection laws.
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 6 years after your last contact with us or the end of your membership.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address. You may be able to update some of the personal information we hold about you through our website. Alternatively, you can contact us by using the details set out in the " Contacting us" section below.
You have the following rights in relation to your personal information:
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the "Contacting us" section below.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner's Office or your local data protection regulator.
Tel : 0303 123 1113.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
We are here to help and encourage you to contact us to resolve your complaint first.
We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.
In the event of any query or complaint in connection with the information we hold about you, please email secretary@lancashiregolf.org or write to the Data Controller, Mark Bardsley at
LANCASHIRE UNION OF GOLF CLUBS LIMITED
County Office, Hurlston Hall Golf Club, Hurlston Lane, Scarisbrick, Ormskirk. L40 8HB
Version dated 3rd March 2021
Monday 9th December 2024
Lancashire golfer Sadie Adams competes in the Justin Rose Telegraph Junior Golf Championship.
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Friday 29th November 2024
At a recent meeting, we delivered an update on all the things Lancashire Golf has bene doing sine unification in March.
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Tuesday 20th August 2024
In a closely fought match, the Lancashire Senior Men's Team beat Cheshire Senior Men's team to claim the title of League Champions beating Northumberland to the title in a closely fought finish to the season.
Well done to the Team.
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Thursday 20th June 2024
Our Lancashire Women's team performed magnificently to win the England Golf Northern Counties Match Week with five wins out of five.
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Thursday 20th June 2024
After an epic war of the roses battle, our men's team came out on top against Yorkshire in the second league match of the season.
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Thursday 21st March 2024
In readiness for the coming season our rating team have been busy completing additional training in conjunction with England Golf.
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